3 Best Modern Task Management Apps for macOS

It seems like our daily life is becoming more and more hectic both professionally and personally. Whether you’re thinking of emailing an important client or buying a gift for your child’s birthday, there’s always something that needs to be done – a task that needs to be done. Like many others, I used to think I could just keep tasks in my head and remember everything I needed to do. A few years ago I started using task management apps to structure everything I needed to get done. They have become indispensable tools with which I organize my everyday life.

I wanted to highlight three apps that I’ve found useful and effective, each with their own secret sauce: Taskade, Any.Do, and Sunsama. Let’s take a closer look at each of these apps and what makes them so great.

Before we start

I’m an active user of all three of these platforms and I find them all great in their own way. The goal is to show you each of them and see if they fit into your daily life. At the end of the day, use the app or service that works best for you and helps you achieve your goals.

Taskade is the longest running task management app I’ve used. It is a powerful and flexible task management app that allows users to create and manage tasks, notes and projects with ease. One of Taskade’s key features is the ability to create hierarchies of tasks and subtasks, making it easy to break down larger projects into smaller, more manageable steps. That’s where the name came from, the idea of ​​cascading lists of different levels of importance. The app also supports collaboration, making it an excellent choice for teams and groups. Taskade is an extremely robust app with many features that can help with a simple to-do list or a larger project with multiple people and moving parts.

working area


Taskade’s interface is intuitive and customizable, allowing users to create a workspace that suits their needs and preferences. What drew me to this app was its use of workspaces to break down all my tasks. I have a workspace for YouTube work that only I can see, another for collaborating with co-workers, and then another personal one. Once you’ve broken down these workspaces, there are also multiple ways to view your task. Your mind map feature might be my personal favorite.

Taskade mind map

The app also supports integrations including Google Drive, Slack, and Trello, making it easy to integrate Taskade into your existing workflow. Overall, Taskade is a versatile and easy-to-use task management app that works well for both individuals and teams.

Prices and Availability

Taskade has a few tiers when it comes to licensing costs. But what I love about it is that if you’re just looking for a personal task management tool, the free version is more than enough. Taskade doesn’t limit the features of the free version – they just limit the quantity. I’d recommend trying the free version for yourself to see if you want to integrate it into your professional workflow! See prices below:

This is the new kid on the block. I’ve been using Any.Do for a few months now, and three things caught my eye. First was the user interface. It’s easy to use, self-explanatory, no real tutorials are needed to get started, and it’s enjoyable to look at. Second is the dashboard. The dashboard provides a no-frills view of the tasks that need to be done. You just log in and the first thing you see are your tasks. Then it is broken down into projects into more specific project tasks. Finally, the scrum board feature works amazingly well. Being able to create a project and then move it along a chronological timeline has been a lifesaver for my work.

Day View, My Lists and Workspaces

Similar to Taskade, Any.Do divides your tasks into three main views: the dashboard view, the My Lists view, and workspaces. All of these views work together to accomplish your task. You start by creating list categories. Then you start adding tasks to those lists. Once that’s done, you can drag those tasks into your daily dashboard view to get them done. Finally, you can explain these tasks in more detail in the workspace view. The workspace view is the only view that can be shared with others, which is great in team settings.

Any.Do also includes a number of useful features, e.g. B. the ability to set reminders, add notes to tasks, and attach files to tasks. The app also integrates with a variety of other productivity apps, including Google Calendar, Evernote, and Slack. Overall, Any.do was an absolute pleasure to use due to its simplicity while being extremely feature-rich.

Prices and Availability

Any.Do also takes a tiered approach to pricing its service. They offer a free tier that lets you use everything except workspaces. Again, I recommend trying the free version to see if it’s worth upgrading for you. They offer a 14-day free trial for their top tier that will help show off some of the great features. Pricing is also very affordable at $3/month for the Premium tier and $5/month for the Teams tier.

Any.Do pricing tiers

Sunsama is the last task management app I wanted to mention. They have a unique approach to productivity. Rather than just focusing on tasks and projects, Sunsama aims to help users plan and prioritize their time more effectively. The app encourages users to think about their goals and then helps them create a daily schedule that aligns with those goals. The idea is that it’s okay to let tasks flow into the next day, rather than losing sleep and trying to get everything done at once.

Sunsama Dashboard

The Sunsama everyday life

Each time you log into your Sunsama dashboard for the first time, it will guide you through a daily exercise. It lets you know what you achieved yesterday and what you want to achieve today, and it helps you prioritize your tasks. The idea is similar to waking up and writing down what you are grateful for – Sunsama wants to start your day in a positive light by showing you what you have achieved. We have an in-depth article on Sunsama if you want to delve a bit more.

Sunsama creates your tasks in a calendar view. You have to write down every single task and then drag them to the date you want to complete them. It also gives you the ability to integrate with other productivity apps like Asana, Trello, and Google Calendar. This allows users to easily import tasks and events from other apps into Sunsama and see all their tasks and events in one place. So if you have a 10:30 a.m. meeting in your Google calendar, it will appear in your Sunsama view.

Sunsama’s interface is clean and simple, making it easy to use and navigate. You can separate tasks based on channels or tags and easily categorize those tasks; The user interface makes it easy to get a complete overview of your priorities. Overall, Sunsama is an innovative and effective tool for anyone looking to improve their productivity and time management skills.

Prices and Availability

Sunsama is the only platform that is a paid service. They offer a 30-day trial by clicking here so you can play the entire app. There is no feature limit for the free trial. One interesting thing is that you can restart your free trial after 30 days, but you’re starting from scratch. So you’re removing all of your existing tasks and calendars. After the trial it costs $16/month to use it – worth it in my opinion!

Wrap up

As I mentioned in the introduction, I recommend using what works best for you! If the Apple Notes app gets the job done, then stick with it! But if you’re looking for something extra that offers a little more functionality, then one of these is worth trying out. They each have either a free tier or a free trial, so there’s no harm in trying them out.

They all also have a corresponding iOS app. I will say that Any.Do has the best iOS app because it has most of the features of the macOS version; The iOS apps for Sunsama and Taskade are more of a watered-down version of the desktop apps.

What do you think? Which of these apps or services would you rather try and why? What is a task management app you use that hasn’t been mentioned? Let’s discuss this in the comments!

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